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RESOURCES
DELEGATE PACKET
THE DELEGATE HANDBOOK was designed to answer ALL of your questions!
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This packet was also under "STEP ONE" of the application process. Each of you checked the box on the application that you "Read and Understood" the packet.
PLEASE REVIEW THE PACKET BEFORE SUBMITTING ANY QUESTIONS TO THE NATIONAL OFFICE.
CLICK HERE
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CONTESTANT COORDINATORS
Contestant Coordinators are here to serve as an additional resource for AT-LARGE contestants.
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If you have a State Director, you are to refer to your director for questions first before reaching out to your divisional coordinator. Although the coordinators are here for all contestants ....They are the Mother Hens for At-Large Titleholders who don't have the guidance and support of a State Director.
Please see below for Guidelines
PLEASE SHOW THEM THE SAME RESPECT YOU WOULD SHOW ME. This means do not ask questions that have been provided to you in the delegate packet, in the FB group or on this page. It is your responsibility to know the information provided to you. I hold all of you to a high standard and have instructed them to refer you back to your resources if you ask a question that the answer has already been provided.
Things to utilize coordinators for
1) General Questions
2) Appearance approvals
3) Graphic Approvals
4) Sponsor Approvals
Coordinators do not handle financials so please do not consult with them or ask questions about submitting payments or your balance.
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TEEN & MISS COORDINATOR- Bianca Termini
Bianca@unitedstatesofamericapageants.com​​
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MS. COORDINATOR- Zoe Rucinsky
Zoe@unitedstatesofamericapageants.com
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MRS. COORDINATOR ALABAMA-MIDATLANTIC - Shannon Jackowski
Shannon@unitedstatesofamericapageants.com
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MRS. COORDINATOR MIDWEST-WYOMING- Jaden Osborne
AD SALES FUNDRAISING & SPONSORS
Download Your FREE Official Sponsorship Letter Template!
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We’re thrilled to offer you a FREE sponsorship letter template that you can use to recruit support for your upcoming quest for the crown! This template is fully customizable—use it to sell AD pages, request financial contributions, or even to solicit product donations.
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When you sell AD pages using this template, you can earn 50% commissions—a fantastic way to boost your fundraising efforts while offering valuable exposure to your sponsors!
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Simply download the template and follow the prompts to insert your details (name, title, etc.). It’s quick, easy, and designed to help you secure those sponsorships and ads with confidence.
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We’re here to help you make your pageant a success—so start selling those AD pages today! If you need any assistance, don’t hesitate to reach out
CLICK HERE
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Sponsor Recruitment Kit – $150
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This comprehensive kit is designed to help you attract and secure sponsors for your pageant journey.
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Upgraded Design Sponsorship Letter & MORE!
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We’re offering you a professionally designed sponsorship letter to help you sell AD pages and raise funds for your upcoming pageant! This letter is fully customized for your needs with no effort on your part—we handle all the design and personalization.
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Here’s how it works:
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Provide us with the details (name, title, photo, etc.), and we’ll create a sleek, professional CUSTOMIZED sponsorship letter tailored to your needs.
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You’ll receive:
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A digital PDF copy of the sponsorship letter, ready to email or print.
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12 Premium Upgraded Printed Letters, featuring a beautiful design and your contestant photo—perfect for reaching out to potential sponsors in style. CLICK HERE FOR EXAMPLE
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1 Copy of the Previous Year's Program Book, to show potential sponsors an example of what their advertisement will look like in the official program book
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Personalized Titleholder Landing Page on our website, where sponsors can directly support you and purchase ADs! CLICK HERE FOR EXAMPLE
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12 Crown Pins to give to potential sponsors as a token of appreciation
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12 Thank You Cards with Envelopes, to express your gratitude to your sponsors
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How to Secure Sponsors Guidebook, providing you with expert tips and strategies to effectively secure sponsorships
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Monetary Contribution Process for Contestants
We’ve made it simple for your sponsors to contribute directly to your entry fee balance and support your journey online!
To get started, just click the link below to access the Monetary Contribution Page:
SHAREABLE LINK FOR MONETARY SPONSOR CONTRIBUTIONS
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Please read the following details about how monetary contributions will be processed:
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Notice Regarding Commission Fees for Monetary Contributions
When sponsors make direct monetary contributions online, the following applies:
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You will earn 100% of the funds collected that go toward your entry fee balance (i.e., the amount applied directly to cover your entry fee).
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For contributions that exceed your entry fee balance, you will earn 75% of the total amount collected after credit card processing fees are deducted.
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Ad Page purchases are not subject to this fee structure.
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Commissions will not be released until a completed W9 form is submitted. (W-9 forms must be submitted within 90 days following the conclusion of the National Pageant, or the contestant will forfeit all commissions.)
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Why Does This Fee Apply?
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The reason we charge this small percentage is to cover the time and resources required for managing the accounting, bookkeeping, and tax information involved in processing these contributions. It also ensures that your sponsors' donations go through a legitimate, trusted business, giving them confidence in supporting you.
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While you are always welcome to have sponsors contribute directly to you, using this service provides added convenience, structure, and legitimacy.
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If you have any questions or need further clarification, we’re here to help! 😊
SUBMISSION CHECKLIST
🌟 Hey Everyone! 🌟
We know that every year, as we get closer to the National Pageant, many of you start wondering if you’ve turned everything in and end up flooding our office with requests for verification. While we totally understand the stress (we’ve all been there!), the closer we get to the big event, the harder it becomes for us to manage all those requests.
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That said, it’s your responsibility to keep track of your submissions—but don’t worry, we’ve got your back! 💪
🎉 We’re excited to offer you a Pageant Checklist to help you stay organized and on top of everything. 🎉
This checklist will make it easier to track your submissions and ensure you have everything done well ahead of time.
Trust us, staying organized now will save you tons of stress later!
Let’s make this the smoothest pageant prep yet! 💖
MEDIA & RELEASES
PRESS RELEASE
Download and edit an OFFICIAL Press Release!
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This is a template, so you will need to follow the prompts to insert the following: Name, Title, Etc.
PHOTOGRAPHY RELEASE FORM
Anytime you are PROFESSIONALLY PHOTOGRAPHED in Sash and/or Crown (USOA PAGEANTS Intellectual Property) You must have the photographer SIGN this RELEASE FORM. It must be Scanned and emailed to the National Office. We further reserve the right to refuse dissemination of any photographs that do not meet our quality standards and or do not coincide with the image we wish to associate with.